Introduction
Totton Primary Care Network is committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, and protect your personal information during the recruitment process. By applying for a position with us, you consent to the collection and processing of your personal data in accordance with this notice.
Data Controller
The data controller responsible for your personal information is:
- Totton Primary Care Network
- Testvale Surgery, 12 Salisbury Road, Totton, Hampshire SO40 3PY
- Email: katrina.churcher@nhs.net | Telephone: 023 8086 6999
Information We Collect
As part of the recruitment process, we may collect the following personal data:
- Personal details:
Name, address, telephone number, email address. - Job application details:
CV, cover letter, qualifications, work experience, and references. - Equal opportunities monitoring information:
Gender, age, ethnicity, disability status (if provided voluntarily). - Health information:
For specific roles, we may collect medical information (e.g., whether you have a disability to ensure reasonable adjustments can be made). - Criminal records check:
In certain circumstances, we may ask for a DBS (Disclosure and Barring Service) check or similar security clearance for specific roles.
How We Use Your Information
We will use your personal data for the following purposes:
- To assess your suitability
for the position you have applied for. - To communicate with you
during the recruitment process, including interviews, assessments, and job offers. - To comply with legal obligations
related to employment, such as verifying your identity and conducting DBS checks. - To comply with equal opportunities laws,
including monitoring diversity and inclusion.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Contractual necessity:
To take steps at your request prior to entering an employment contract. - Legal obligation:
To meet employment and recruitment regulations. - Consent:
Where you provide voluntary information (e.g., equal opportunities data). - Legitimate interests:
To ensure we can assess your suitability for the role and maintain a fair recruitment process.
Sharing Your Information
We may share your information with:
- Third-party service providers
that support our recruitment process (e.g., recruitment software platforms, background check providers). - Regulatory authorities or government bodies
as required by law, such as the DBS for criminal record checks.
We will not share your personal information with any other third parties without your consent, unless required by law.
Retention of Your Information
We will keep your personal information for no longer than necessary. Typically, we will retain your data for up to 6 months after the recruitment process concludes. If you are successful in your application, your data will be retained as part of your employment record in accordance with our employee privacy notice.
Your Rights
You have the following rights concerning your personal data:
- Right to access:
You can request copies of your personal data. - Right to rectification:
You can request corrections to any inaccuracies in your personal data. - Right to erasure:
You can request the deletion of your personal data, subject to certain conditions. - Right to restriction:
You can request the restriction of processing of your personal data in some cases. - Right to object:
You can object to the processing of your personal data for legitimate interests or marketing purposes. - Right to data portability:
You can request a copy of your personal data in a structured, commonly used format.
If you wish to exercise any of these rights, please contact us using the details provided at the beginning of this notice.
Security of Your Information
We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or disclosure. However, please note that no system is completely secure, and we cannot guarantee the security of your personal data.
Changes to This Privacy Notice
We may update this privacy notice from time to time. Any changes will be communicated to you as appropriate and will be available on our website or other appropriate channels.
Contact Us
If you have any questions or concerns about how we handle your personal data, or if you wish to exercise any of your data protection rights, please contact us at:
Totton Primary Care Network
Testvale Surgery, 12 Salisbury Road, Totton, Hampshire SO40 3PY Email: katrina.churcher@nhs.net | Telephone: 023 8086 6999
If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection authority.